Direct Purchases : Purchase Planning To Invoicing
20
Start
A
Change in RM/ PM or Qty
Yes
Is BOM revision withchanged RM/PM created
Yes
Revise the BOMselected in original
thereof being Ordered
in Oracle?
work order
Production Planning
No
team enters work
Send email request
orders in Oracle
No Action
Change results in
No
to create new
Email sent to
basis sales plan fromcommercial team
Taken
No
Prodn plan Change?
revision of BOM toMDM team
MDM team
End
Yes
Oracle calculates theplanned purchase Qty
basis prodn plan inhorizontal report
Runs
Runs Lot
Refers Product Specific andMaster Prodn Schedule
L
Horizontalreport in
report inOracle for
(MPS) excel file in shareddrive of SC team
Is Componentbeing ordered ?
Oracle
Qty in hand
Difference inDelivery date ?
Yes
Refer Master ArtTracker PDF
regulatory for latest
No
End
A
revision ofComponent
Yes
Email sent to
Difference in Qty
Prodn Schedule
No further
Productionplanning
No
Ordered ?
Yes
getting impacted?
No
ActionRequired
team
No
No
Yes
Inform production
21
Basis above files is
Determine quantity to be
ordered basis Material on
planning of the
No
Basis files referred above is
Yes
there need to Order
Yes
hand, Production planned
No furtherAction
No
Difference in rate of PO
Is alternateDistributor
change required
correct material is beingordered ?
Material
for up to 6 months, Leadtime involved
Required
Vs Order Confirmation?
available
Yes
No
Yes
I
End
I
B
No
Is RateDifference
substantial ?
Inform Prodn
Can qty required beprocured in time for
Buyer selects‘Planned order’ cell
Populates Supplier,
Enter the Qty to be
Yes
Planning of the
No
Production basis lead time
Yes
in oracle horizontal
Oracle Material
ordered
Contact
Constraint
and discussion withsupplier
report
Code
supplier to
Contactalternate
resolve ratedifference
Source
Supplier
22
Difference
Alternate Source can
23
Confirmationof rate on
Get Confirmationfrom Supplier on
Check the rate asper the last order
No
Is a Componentbeing ordered ?
Yes
Resolved
No
provide better rate,required Qty in time
Yes
email
rate on email
placed in Oracle
No
for Prodn
Yes
No
Create New POfor alternate
Is Material single
Supplier
Refer the excelMaster file for rates
22
Sourced ?
Enter the rate
for components
Yes
I
PO Value not
Changeexisting PO as
Submit Requisition
Yes
exceeding existingvalue range of approval
per Supplier
in Oracle
Confirmation
PO Generated
Convert Requisition
to PO
E
amount <= $10K
Yes
E
No
No
$50K=>Requisition
L2 -Asso.Director
Disapproved at any
amount > $10K
Yes
/ DirectorSupply Chain
Stage ?
Yes
B
No
Auto Email toall approvers
L2 -
for intimationof Requisition
$100K=>Requisitio
Yes
Asso.Director
L3 - VP
in for approvalin Oracle
n amount > $50K
/ DirectorSupply Chain
Oprations
No
L2 -
$500K=>Requisition amount> $100K
Yes
Asso.Director/ Director
L3 - VPOprations
L4 - CFO
Supply Chain
L2 -Asso.Director
L3 - VP
No
/ Director
Oprations
L4 - CFO
L5 - CEO
Supply Chain
E
PO receivedin Email
Supplier OrderConfirmationemail to Buyer
G
J
Supplier Intimates
Transportation
Supplier Arranged
Send Invoice to
L
No
Is Order
Yes
Buyer once
arranged by
Yes
transporter delivers
Accounts Payablefor Payment Process
C
Confirmation = PO
materials are readyfor Delivery
Supplier ?
goods to CosetteWarehouse
No
Supplier emailto Buyer
Buyer Intimates the
Transporter with the
Transporter Deliversthe goods to Cosette
pick up details viaemail
Warehouse
Email to
Transporter
Buyer
Material
Receive Material
F
G
Received byreceiving team
H
No
in Oracle withStatus Released
J
Yes
Receive Material
Email
Supplier agrees
No
Qty as per PO
Yes
QO/QC checkrequired
Yes
in Oracle with
K
Qty < PO
Yes
supplier
to sends short
Status Quarantine
forShortage
Qty?
No
Qty < PO
Yes
Difference
No
Buyer changes
No
>10%
Notify QO/QC via email
Qty > PO
Yes
Keep excess
Yes
Threshold in
No
Yes
Qty?
Oracle to receiveExcess Qty
Qty > PO
Yes
Difference
No
Email
>10%
No
No
Send back excess
Receiving
at cost to Supplier
team
No
Yes
Damaged
For Qty Accepted
Material
Material Received
proceed with
H
Damanged
No
receiving
Yes
Yes
N
Notify QO
NotifyBuyer via
F
Transport by
Send back damaged
Supplier replace
via email
email
Supplier
Yes
qty at cost tosupplier
damaged Qty
Yes
G
M
No
No
H
File Claim with
Close PO for balance
Transporter for
I
Qty not received postInvoice Processing by
damage
account payable
K
Sample drawingand testing by
Passes Quality
No
Notify Buyer
M
QO verifiesstatus of
Full load
Yes
NotifyBuyer via
N
QO/QC
Test
via email
damaged goods
disqualified
email
Yes
No
Release
Material in
Oracle
D
Legends
Led ge nd s
Start / End
Proce ss
Proce ss to beconfirm ed
P rocess via O ra cleIn terfa ce
Decision Point
Data f lowvia Em ail
Da ta flowvia EDI
Da ta flowvia O racle
P hysical Document
E Document
Docuemt Flow
Process Flow