Direct Purchases : Purchase Planning To Invoicing
Start
E
Change in RM/ PM or Qty
Yes
Is BOM revision withchanged RM/PM created
Yes
Revise the BOMselected in original
thereof being Ordered
in Oracle?
work order
Production Planning
No
team enters work
Send email request
orders in Oracle
No Action
Change results in
No
to create new
Email sent to
basis sales plan fromcommercial team
Taken
No
Prodn plan Change?
revision of BOM toMDM team
MDM team
End
Yes
Oracle calculates the
planned purchase Qty
basis prodn plan in
horizontal report
D
Runs
Horizontalreport in
A
Oracle
No further
Prodn Schedule
End
ActionRequired
No
getting impacted ?
Yes
Buyer selects‘Planned order’ cell
Inform Prodn
in oracle horizontal
E
Planning of the
No
Is alternateDistributor
report
change in Qty /Delivery date
available
Yes
Auto Populates Supplier,
Contact
Oracle Material Code,Rate of Material and Qty
alternateSource
as per Planned Order inHorizontal report
Create New PO
Alternate Source can
Email
for alternate
Yes
provide required Qty
Add Separate lines forTransport cost in PO
Confirmation
Supplier
in time for Prodn
basis confirmation from
transport costfrom Supplier /
Supplier / Transporter
Transporter
No
Submit Requisition
Changeexisting PO as
per SupplierConfirmation
Change in PO value >20% of original PO
No
O
Yes
amount <= $10K
Yes
PO Auto Generated onapproval of requisition
C
No
No
$50K=>Requisition
L2 -Asso.Director
Disapproved at any
amount > $10K
Yes
/ DirectorSupply Chain
Stage ?
Yes
A
No
Auto Email toall approvers
L2 -
for intimationof Requisition
n amount > $50K
$100K=>Requisitio
Yes
Asso.Director/ Director
L3 - VPOprations
in for approvalin Oracle
Supply Chain
No
$500K=>Requisitio
L2 -Asso.Director
L3 - VP
n amount> $100K
Yes
/ DirectorSupply Chain
Oprations
L4 - CFO
No
L2 -Asso.Director/ Director
L3 - VPOprations
L4 - CFO
L5 - CEO
Supply Chain
PO received
Supplier OrderConfirmation
G
C
in Email
email to Buyer
J
Supplier Intimates
Supplier Arranged
Send Invoice to
D
No
Is OrderConfirmation = PO
Yes
Buyer oncematerials are ready
Transportationarranged by
Yes
transporter deliversgoods to Cosette
Accounts Payablefor Payment Process
C
for Delivery
Supplier ?
Warehouse
No
Supplier emailto Buyer
Buyer Intimates the
Transporter with the
Transporter Delivers
the goods to Cosette
pick up details viaemail
Warehouse
Email to
Transporter
Buyer
Material
Receive Material
F
G
Received byreceiving team
H
No
in Oracle withStatus Released
J
Yes
Receive Material
Email
Supplier agrees
No
Qty as per PO
Yes
QO/QC checkrequired
Yes
in Oracle with
K
Qty < PO
Yes
supplierfor
to sends short
Status Quarantine
Shortage
Qty?
Qty < PO
Yes
Difference>10%
No
Notify QO/
No
Buyer changes
No
QC via email
Qty > PO
Yes
Qty?
Keep excess
Yes
Threshold inOracle to receive
Value change>20%
O
No
Yes
Excess Qty
No
No
Qty > PO
Yes
Difference>10%
No
No
Send back excess
Email
at cost to Supplier
Receivingteam
No
Yes
Material Received
Damaged
For Qty Accepted
MaterialDamanged
No
proceed withreceiving
H
Yes
Yes
N
Notify QO
Notify
via email
Buyer via
F
Transport by
Yes
Send back damagedqty at cost to
Supplier replace
Yes
G
email
Supplier
supplier
damaged Qty
M
No
No
H
File Claim with
Close PO for balanceQty not received post
Transporter fordamage
I
Invoice Processing byaccount payable
K
Sample drawingand testing by
Passes Quality
No
Notify Buyer
M
QO verifiesstatus of
Full load
Yes
NotifyBuyer via
N
QO/QC
Test
via email
damaged goods
disqualified
email
Yes
No
Release
Material in
Oracle
D
Le
Led ge nd s
gends
Start / End
Proce ss
Proce ss to beconfirm ed
P rocess via O ra cleIn terfa ce
Decision Point
Data f lowvia Em ail
Da ta flowvia EDI
Da ta flowvia O racle
P hysical Document
E Document
Docuemt Flow
Process Flow
Changes To be